Best Employee Credit Cards

Here's a rundown of the best credit cards for paying UK employee expenses.

Updated: July 15, 2024
Matt Crabtree

Written By

Matt Crabtree

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A prepaid corporate expense card can simplify and ease the burden of managing your business's employees' costs.

Business owners can use these business credit cards for expenses, and some of them can even be used in other countries.

You can also monitor your expenses in real-time, money can be loaded automatically, and information can be exported or imported directly into your accounting software with the help of the right service providers. With more eyes on the books, your company can better manage budgets. 

To help you out, we’ve researched some of the most trusted companies that provide prepaid cards for business expenses.

ProviderScoreDetails
1. Pleo★★★★★Learn more
2. Payhawk★★★★★Learn more
3. Tide★★★★★Learn more
4. Wise★★★★★Learn more
5. Soldo★★★★★Learn more
6. Cashplus Bank★★★★Learn more
7. Wallester★★★★Learn more
8. WeSwap★★★★Learn more
9. EasyFX★★★★Learn more
10. Equals Money★★★★★Learn more
11. Caxton★★★★★Learn more
12. B4B Payments★★★★★Learn more
13. Yordex★★★★★Learn more

At a Glance, Pros and Cons

Let’s look into the pros & cons of the UK’s top business credit cards for employees.

Pros

✅ Possibility of keeping tabs on what staff buy.

✅ Users may only see items that they have purchased.

✅ Spending may be capped by management.

✅ Reward programmes.

✅ Increase in creditworthiness as your credit score improves.

Cons

❌ Threat posed by business card abuse.

❌ Fees for business credit cards.

❌ The availability of capital is not guaranteed.

Top business credit cards for employees — Reviews

Some of our favourites are below 👇

1. Pleo — Best overall

Pleo Business Expense Card

Pleo Business Expense Card
Credit Limit
None
Representative % APR (variable)
None
  • First 3 Pleo cards for free.
  • Set spending limits per employee or per purchase to keep expenses under control.
  • Earn up to 1% cashback every time your team pays with their Pleo cards.

Give employees the tools to buy what they need for work and automate your expense reports.

Here are a few of the ways in which Pleo's prepaid business expenditure cards assist its users.

  • Offers innovative charge cards for businesses.
  • Expense reports that are completely computerised.
  • Helps streamline financial processes for businesses.
  • Establish parameters for each employee.
  • Send invoices to their app.
  • Constant updates and alerts.
  • Compatibility with financial software.
  • Turn cards off and on instantly.
  • Classify purchases into categories mechanically.
  • Provides a choice of three packages possibly with cash back on certain purchases.

Pleo is a specialised corporate credit card issuer that helps companies better manage and monitor their costs. Employers can monitor and regulate employee spending with complete transparency thanks to the use of prepaid Mastercards.

There are three Pleo plans available: Essential, Pro, and Premium. Essential is aimed for smaller teams and provides the bare minimum of functions, while Pro and Premium are better suited to bigger organisations. 

Employees can also input receipts on the go using their app, and you — as business owner — can establish spending limits per card. It can export data to accounting software because of its built-in integrations.

2. Payhawk — Top employees card for Apple and Google Pay limits

Payhawk Corporate Visa Card

Payhawk Corporate Visa Card
Credit Limit
Subject to status
Representative % APR (variable)
Variable
  • Choose between credit and debit cards.
  • Get credit limits of up to £250K based on assessment.
  • Access multi-currency credit lines in GBP and EUR.

Easy-to-use workflows, fund requests, spend limits, budgets, and team cards all in one place.

While it’s not our 👑 #1 favourite reward cards, there are several benefits to using Payhawk's prepaid business expense cards. 

  • Payhawk provides commercial Visa debit and credit cards.
  • With a simple mouse click, you may activate or deactivate the Cyber Payhawk Business. Debit and Credit Cards Issued by Visa.
  • Better by a factor of six compared to Euro and GBP bank account rates.
  • Limits on daily and individual purchases when using Google Pay and Apple Pay.
  • Manage several cards' limits and policies at once.
  • Cardholder Mobile app and users. 
  • Automatic creation of expense reports upon payment.

Payhawk is a service that facilitates the processing of a wide variety of business payments, including but not limited to bills, subscriptions, and employee reimbursements. If you already use an ERP or accounting software, their solution may be compatible with it.

Payhawk provides company Visa cards with spending limitations and expense report monitoring capabilities. 

Each card has a £9 monthly charge on top of the £199 annual premium. You may use their cards everywhere Visa is accepted, and their system will automatically keep track of your purchases and file them away for you.

3. Tide — Excellent employee credit card for managerial control

Tide Expense Card

Tide Expense Card
Credit Limit
None
Representative % APR (variable)
None
  • Order a Tide Expense Card for up to 50 people per account for just £5 + VAT per card.
  • Set individual spend limits per card to help you manage costs.
  • Scan and upload multiple receipts at once.

From sole trader to limited company expenses, enjoy the smart way to manage your business purchases.

Tide, a pioneering Challenger bank, offers the Tide Expense Card. It provides a wealth of tools designed to streamline corporate operations.

  • Get a Tide expense card for a group of 50+.
  • Limit your cards' spending separately.
  • “Discouraged Expenses” reporting.
  • Find the specifics of each purchase made.
  • Card freezing and cancellation.
  • Limits may be changed or removed in an instant.
  • Provides scanned receipts.
  • Get your company's books in order.
  • Limit the amount that your company's expense cards may be used for.

The key benefit is that you can issue a card to each of your workers so they may make purchases without having to worry you, but yet maintain control.

4. Wise — Great for international employees

Wise International Business Card

Wise International Business Card
Credit Limit
None
Representative % APR (variable)
None
  • Set up local account details for your business in any of 10 currencies.
  • Set spending limits on each card.
  • Get 0.5% cash back as you spend.

Choose from 70+ countries and pay overseas staff or suppliers, with no hidden fees or exchange rate markups.

Once known as Transferwise, the service now known as Wise enables entrepreneurs to open a local bank account in any of many supported currencies. 

  • Transactions that are effectively borderless.
  • A local UK account number and sort code may then be set up for your company. 
  • Germany, the United States, Hungary, Belgium, Romania, New Zealand, Australia, and Singapore are all included.
  • A separate currency wallet may be opened for a business, and a debit card issued with favourable exchange rates. 
  • Wise supports a number of payment gateways, including Amazon and Stripe Payments. 

In order to make it easier for your clients to identify incoming and outgoing payments, it is recommended that you open a bank account in the name of your company in the nation of your choosing. 

5. Soldo — Popular for exporting

Soldo Prepaid Company Card

Soldo Prepaid Company Card
Credit Limit
None
Representative % APR (variable)
None
  • Apply in minutes and get going in as little as one working day.
  • Change or cancel your plan at any time.
  • 30-day free trial.

Get started with effortless expenses. Join 30,000+ businesses who’ve already made the switch.

Soldo is a leading distributor of Mastercard prepaid cards for business expenses. And a “challenger bank”.

  • Leading-edge cost control.
  • Helps you keep your expenditures in check.
  • Put money on cards automatically.
  • Grant workers autonomy.
  • Monitoring in real time.
  • Streamlined record-keeping.
  • Transfer to any kind of financial software.
  • A Mobile app for employees. 
  • Web-based Management Interface. 

Their cards record all purchases and let you export the information straight into any accounting system, which simplifies reporting, provides real-time monitoring, and efficiently manages employee spending.

Soldo's solutions come in three varieties: Standard, which includes the bare essentials for a card, Plus, which adds more sophisticated controls, functionality, and reporting, and Enterprise, which is tailored to businesses that need more than 30 cards and includes supplementary integrations and specialised support. 

They provide a web dashboard for administrators and a mobile app for workers to use in synchrony to monitor finances.

6. Cashplus Bank — Excellent low-cost employee credit card solution

Cashplus Bank Expense Card

Cashplus Bank Expense Card
Credit Limit
None
Representative % APR (variable)
None
  • Track employee spending real time, 24/7.
  • Integrated with accountancy software.
  • Set individual limits for each card.

Control your staff's spending and empower your employees with flexible and low cost expense account solution for limited companies.

Cashplus's prepaid business expenditure cards provide a number of useful perks. It provides a less expensive option to corporate credit cards.

  • Offers free supplementary cards.
  • Limit each card separately.
  • Rapidly deployable.
  • Monitor spending in real time.
  • Compatibility with accounting packages.
  • No Recurring Card Fees.
  • Money transfer is the method of payment.
  • Yearly fee charged just to the principal account.

Cashplus is a corporate current account provider that provides clients with prepaid Expense Cards, which are Mastercards that may be used for employee spending, as a low-cost alternative to company credit cards. They supply free extra cards up to a maximum of 20 per account.

Cashplus Expense Cards are subject to a single yearly charge that is assessed to the principal account rather than each card. Each card has a predetermined maximum value, and funds may be added to it with a simple bank transfer. 

The cards can be readily managed, 24 hours a day, 7 days a week, and real-time spending may be tracked via an integration with accounting software.

7. Wallester — Best for employee virtual cards

Wallester Prepaid Card

Wallester Prepaid Card
Credit Limit
None
Representative % APR (variable)
None
  • Budgeting tools and other features to help users keep track of their spending.
  • Convenient CRM platform management saves time and money for your business.
  • Spend funds easily with the most popular mobile payment systems: Apple Pay and Google Pay.

Emphasize your brand identity with the exclusive design of your prepaid cards and customized interfaces with your logo and company’s colours.

Wallester has several useful features and advantages, including:

  • Express mail delivery of a physical card.
  • Personal spending restraints.
  • Ideal for media planning and purchase on the web.
  • Payments made with a contactless reader (Apple Pay, Samsung Pay, etc.).
  • Unique perks for Platinum cardholders.
  • Cards issued by Wallester Business are accepted everywhere VISA is accepted.
  • Send money in Euros or any other currency you find comfortable.

Wallester is an authorised Visa partner bank based in Estonia. With Wallester Business, businesses can establish an account and quickly issue an unlimited number of Visa virtual and real cards, allowing them to centrally manage all of their business expenditures from a single, intuitive interface.

8. WeSwap — Best for international employee travellers

WeSwap Multi Currency Travel Card

WeSwap Multi Currency Travel Card
Credit Limit
None
Representative % APR (variable)
None
  • Track your money on the go.
  • Store money in 32 currencies.
  • Take your WeSwap card to over 180 countries.

People-powered travel money. Just sign up, load and then you're ready to spend all over the world!

Here are a few of the many uses for WeSwap's corporate prepaid cards.

  • Charge card optimised for international travel.
  • Aids in avoiding hefty commissions and costs.
  • Provides a mobile application for budget tracking.
  • Quickly transfer funds.
  • Facilitates the transfer of funds to coworkers.
  • Offers affordable price points.
  • Accepted for a broad range of products and services.
  • Expense information may be labelled and exported.
  • Currency conversion fees.
  • Some withdrawals have associated costs.

WeSwap provides a variety of foreign exchange services, such as business expense cards. With these cards, companies may avoid the high costs and commissions associated with foreign currency exchanges.

Their cards may be used for a variety of different things, such as transportation, lodging, and refreshments. Withdrawing money is possible, although any withdrawals below £200 will incur a fee. 

The costs range from 1% to 2%, with the exact amount dependent on the number of days' notice given for the exchange. Their programme makes it possible to categorise and export information about your financial activities, making it easier to keep track of your spending and get insight.

9. EasyFX — Best for multiple currencies

EasyFX Corporate Prepaid Currency Card

EasyFX Corporate Prepaid Currency Card
Credit Limit
None
Representative % APR (variable)
None
  • Enjoy zero fees on purchases, ATM withdrawals and transfers.
  • Store multiple currencies on one card.
  • Give an unlimited number of additional cards to co-workers.

The smart traveller’s choice for doing business abroad.

The advantages and features of EasyFX's corporate prepaid cards lay mostly in its prepaid credit cards for international business expenses:

  • Money-on-card system.
  • No transaction, withdrawal, or transfer fees.
  • Keep many different currencies on one card.
  • Unlimited cards.
  • Keep tabs on your spending in real time.
  • Remote control administration.
  • Totally cost-free overseas withdrawals.
  • Controls that are simple to use.
  • Card that may be used in a variety of situations and is accepted in millions of sites globally.

Expenses incurred by foreign firms may be made simpler and more trackable with the help of EasyFX, a distributor of specialised prepaid travel cards. They provide a prepaid card that may be filled with many different currencies. Their cards may be used at a vast number of establishments worldwide.

The only fees connected with an EasyFX card are those incurred by cash withdrawals, inactivity, additional cards, and replacement cards; withdrawing cash, making a purchase, or transferring money are all free. You can handle as many cards as you need from any gadget, thanks to their user-friendly interface and constant monitoring.

10. Equals Money — Best for no hidden costs

Equals Money Prepaid Expense Card

Equals Money Prepaid Expense Card
Credit Limit
None
Representative % APR (variable)
None
  • Pause or resume cards in an instant and block ATM withdrawals to help keep your money secure.
  • Earn at least 3.5% cashback at a number of top high street brands simply for doing business as usual.
  • Teams can only spend what you put on their cards whilst you have full visibility over what they’re spending it on.

Take back control of your business expenses by giving your employees prepaid Equals Money cards to use around the world with great rates and low fees.

Equals' prepaid corporate expenditure cards provide a number of useful features and perks for transparency-focused use

  • Money-loading Mastercards.
  • Convenient, multi-currency card.
  • Simple to add cash to and move between cards.
  • Aids in limiting outlays.
  • Monitoring in real time.
  • Add in your receipts and categorise your spending.
  • Compatibility with financial software.
  • Offers a simple mobile application.
  • Allows workers to keep tabs on what they're buying.
  • Help from an expert team in the UK.

Money transfers, payments, foreign exchange, expense cards, and traveller's checks are among services that Equals provides to its customers. 

There are no hidden costs associated with their prepaid cards, and they provide straightforward pricing with a flat yearly card fee, card issuance fee, ATM withdrawal price, and foreign transaction fee.

The Equals expense cards are Mastercards, so even employees working overseas may use them. With this system, companies may restrict cards' access to ATMs, monitor costs in real time, upload receipts and tag transactions, give cardholders and administrators a mobile app, and streamline administrative tasks by integrating with accounting software.

11. Caxton — Best for Mastercard and data insights

Caxton Business Expense Card

Caxton Business Expense Card
Credit Limit
None
Representative % APR (variable)
None
  • Full visibility over company spending.
  • Empower your employees.
  • Simplify your accounting.

Say goodbye to manual expense tracking and hello to Caxton's all-in-one expense management platform and business expense cards.

Here are just a few of the many uses for Caxton prepaid business cost cards:

  • Expense management made easy with prepaid cards.
  • Offers a monetary monitoring dashboard.
  • Uses a cutting-edge budgeting software.
  • Initiate periodic top-offs.
  • Fully compatible with the industry's leading accounting software.
  • Easy accounting and reporting.
  • Provides a sufficient number of cards.
  • Monitoring in real time.
  • Scan and file your receipts using their app.
  • Expert account managers.

Prepaid corporate cards issued by Caxton are Mastercards, making them usable almost wherever Mastercard is accepted. They provide a simple financial dashboard and a clever expenditures app to keep tabs on your spending in real time, making their cards ideal for keeping your business's costs under control.

There are no account fees with one sort of Caxton prepaid business card, while there are transaction costs with the other. The clever software they've developed lets workers upload and organise receipts. Reminders can be set, and it works with any accounting programme, like Xero.

12. B4B Payments — Best for HR and payroll

B4B Payments Business Prepaid Card

B4B Payments Business Prepaid Card
Credit Limit
None
Representative % APR (variable)
None
  • Business payments accounts in EUR, GB, USD and DKK in the account holders name.
  • Attractive rates for local and international payments and FX.
  • Payments, collections, and FX in 25 currencies, including SEPA, FPS, and USD ACH.

Manage all your business payment needs with efficient and cost-effective payment and FX services.

Prepaid corporate expense cards from B4B Payments provide a number of advantages centred on employee payroll and management:

  • Provides prepaid corporate cards with business logos.
  • An easy and adaptable method of accounting for money spent.
  • Consolidate all of your financial records into one system.
  • Reduce waste by breaking down financial data.
  • Extensive documentation.
  • Tracking of financial activity in real time.
  • Budget according to your individual needs.
  • Wireless transactions with no need for a card.
  • Safe system.
  • Compatible with popular accounting software.

B4B Payments is a service that facilitates payments for things like payroll, employee incentives, and other reimbursements. They provide corporate expenditure management using prepaid company cards for an easy and versatile method of paying for business costs.

With B4B Payments, you can handle all of your employees' costs and get a real-time picture of their transactions along with thorough data to better examine your spending and find opportunities for savings. You get to decide what the cards may be used for and how they can be utilised. Sage, Concur, and Xero can all be connected into this safe platform.

13. Yordex — Best for employee IDs and tracking virtually or digitally

Yordex Charge Card

Yordex Charge Card
Credit Limit
None
Representative % APR (variable)
None
  • Issue Mastercard or Visa cards to your employees or beneficiaries with your logo.
  • A range of integration options to find the right balance between time-to-market and automation.
  • Configurable payment flows that adjust to your business processes.

Start owning your payments!

Here are a few of the many uses for Yordex's corporate prepaid cards:

  • Gives out specialised charge cards.
  • Pay-as-you-go and digital cards.
  • Reduce complexity.
  • Plethora of cards.
  • Allows for monitoring and management in real time.
  • Connect to intelligent budgeting tools.
  • Take charge of all costs.
  • Getting rid of spare change.
  • Not having to search for invoices.
  • There are no extra charges.

Yordex is a corporate financial management system that includes account and buying software as well as an expense card programme. Their expenditure cards are individual IDs that may be allocated to a specific worker, vendor, or recipient. They can use either real or digital cards.

Yordex's smart spend software and expense cards were designed to work together for maximum efficiency. Their programme allows you to monitor and manage your credit card transactions in real time. If you use one of their cards, you won't have to worry about keeping track of little change or losing paper receipts.

Britain’s top business credit cards for employees — Buying Guide

These days, business credit cards are a convenient and practical means of covering company costs. Employees who make purchases on the company's behalf often have access to corporate credit cards in the form of plastic or digital business cards.

As a CFO or company manager, it is your responsibility to choose a system of employee compensation that both satisfies workers' expectations and facilitates more efficient financial administration.

We'll lay out the benefits and drawbacks of using business credit cards so you can make an informed decision. Let's begin with the most compelling arguments in favour of issuing company credit cards.

Let's go further into the issue of these services by discussing the pros and cons of employee credit cards at length.

#1 — Discourage workers from spending out of their own pockets.

When travelling for work, workers will no longer need to take out significant cash advances from their own savings since they may use a company credit card instead.

When travelling for work, workers no longer need to take out significant cash advances from their own savings since they may use a company credit card instead, helping your company to build credit.

Employees, in accordance with the traditional method of business spend management, must prepay expenditures out of their own pockets in order to cover them within the context of a professional activity or a business trip.

They must wait a few days to a few weeks for reimbursement after submitting expenditure reports and evidence of payment. Although this strategy works, it is not very efficient. In the eyes of your staff, this procedure is cumbersome at best and punitive at worst.

In fact, eighty-three percent of workers support establishing a system to streamline the handling of expenditure reports automatically.

It's possible that your staff members don't have sufficient personal funds to meet all of the essential company expenditures. Perhaps they need to get paid back quickly for personal reasons but don't want to be forthright about it.

Using a corporate credit card system eliminates the need for workers to wait for a cheque or cash advance by preloading their cards with predetermined amounts depending on your financial projections.

All business expenditures incurred by workers should be reimbursed on prepaid debit cards. If an employee suddenly needs access to extra funds, you may easily provide it by loading funds onto his or her card.

By doing so, you save your staff from having to pay out of their own pockets.

They won't have to stress about the financial aspects of operating their business and can instead focus on doing what they do best.

#2 — Free up more time for your staff.

When it comes to financial management, employee business credit cards let you streamline your company's financial processes to free up more time for your staff.

Time is saved by workers at all levels of the company when they use corporate credit cards.

From the worker who actually spends money on business costs to the accountants who double-check those outlays to the management who make sure the money was well-spent in accordance with the company's expense policy… Company cards boost efficiency for everyone in the workplace.

As was also said before, workers are saved from having to pay out of their own pockets. They also no longer need to spend time compiling expenditure reports in Excel or mailing paper copies of receipts to the accounting department.

In fact, with the help of the company credit card, all business-related expenditures are recorded instantly in both the bank account and the expense report management platform, saving time and effort by automating the management of detailed expense reports and digital archiving of associated receipts.

#3 — Use corporate credit cards to safeguard company spending.

Credit cards can be frozen with a single mouse click if they are lost or stolen. 

For this reason, rather than buying a single card and distributing it around among workers, it is more exciting to issue prepaid corporate cards to each of your employees who are on the road.

In this scenario, other workers won't be hindered if one person loses or has their card taken; they may go about their day as usual. A safe digital platform safeguards all of your private data, and data encryption adds an extra layer of safety.

In addition, using corporate credit cards makes it easier to monitor employee spending, which may reduce or eliminate instances of fraud.

The accounting and finance team monitors corporate spending to ensure all workers are following company policy and to identify any fraudulent activity that might cost the business money.

When employees are issued corporate credit cards and use a streamlined system for managing their related spending, policy violations are greatly reduced, if not eliminated altogether. 

#4 —- Enhance business expenditure tracking approval.

When a business traveller uses their company credit card, the transaction details are sent electronically to the appropriate managers and auditors. 

Therefore, corporate credit cards simplify accounting for business expenditures. Managers may simply monitor the expenditures of their staff in real-time to ensure they are in line with company policy.

In return, accountants may compile extensive reports detailing the financial dealings of each worker. Connecting company credit cards with accounting software streamlines the process even more. With a company credit card, you no longer need to wait for payment; all you need to do is provide justification for your purchases. 

Expense report management is now much more streamlined and quick. Employees no longer need to spend time preparing expenditure reports in Excel or sending invoices and receipts to bookkeepers. The second benefit is that it is all done automatically with only a few clicks, and in a safe way.

#5 — Make it easier to make payments online and across borders.

When workers have access to a company credit card, they have more ways to make purchases. 

When reserving a room or plane ticket, they may do it online and pay with a credit card. Online transactions are facilitated via business cards. These payment options are convenient since they allow your travelling staff to make payments in foreign currencies without making trips to currency exchanges.

Corporate credit cards are safer than carrying around a big amount of cash on work travels.  Everything is safe, customised for each worker, and priced in the local currency.

Leading business credit cards for employees: The Verdict

If your company has several workers and you'd want to streamline the way they make purchases, issuing credit cards may be a good option. 

You can easily keep tabs on employee spending using a corporate card and implement stricter spending limitations. Check out our business credit card guide if you're unsure which card will best fit your company's needs.

Limitations of business credit cards

The benefits of employee credit cards should be weighed against their disadvantages so that a well-informed decision can be made.

There are constraints associated with using corporate credit cards as a means of managing business expenses. Some stores, for instance, may only take credit cards as payment for goods above a particular amount. Partnerships with service providers, brands, and hospitality chains may help the organisation avoid this situation.

Having a corporate credit card is a convenient tool for keeping track of company expenditures. Financial execs and team captains will be able to see in real time how much each employee has spent on a work trip. 

However, business credit cards are not sufficient on their own. A free expenditure report management system is a must-have for every business that wants to improve its cost management procedures.

Cards streamline employee payments and help managers keep track of budgets, but they don't get rid of the time-consuming process of compiling and sending in expense reports.

When company costs are made using a corporate bank card funded by a predetermined amount of money, the need for a reimbursement procedure is eliminated. Still, keeping invoices and receipts is a must for providing evidence for company expenses.

Each worker is responsible for maintaining all relevant documentation (bills and receipts) and submitting comprehensive expenditure reports to the accounting team, who will subsequently verify the accuracy of all entries.

Related Guides:

FAQs

Using an employee credit card effectively: four pointers

How do employee business credit cards help administration?

How do you reimburse an employee whose personal credit card made a purchase?

How can you stop an employee from making unauthorised charges to the corporate card?

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